PARENTING and
PREGNANCY PREVENTION
BYLAWS
ARTICLE I: NAME,
Section I. NAME
The organization shall be
known as the California Alliance Concerned with School-Age Parenting and
Pregnancy Prevention (CACSAP).
Section II.
To increase the
knowledge, skills and resources of individuals concerned with adolescent
pregnancy, parenting and prevention.
Section III. STATUS
This Organization shall
operate as a nonprofit corporation.
ARTICLE II: MEMBERSHIP
Section I. MEMBERSHIP
Membership in the
Organization shall consist of an individual or organization committed to
furthering the mission of the Organization and those who are now or have been
actively engaged, concerned and /or involved in the provision of related
services. Each prospective member shall
submit a written application to the Organization and pay appropriate dues.
Membership dues and fees shall be set by the Executive Board.
Section II. HONORARY MEMBERS AND
LIAISONS
The Executive Board shall
have the power to designate selected individuals and organizations by admitting
them into the Organization as honorary members or liaisons for a period of time
determined by the Executive Board. Such
members shall enjoy privileges and benefits as may be determined by the
Executive Board, except that they shall not vote or hold office.
Section III. TERMINATION OF MEMBERSHIP
a. Members - Any member may terminate his/her membership at any
time upon delivery of notice in writing to the President of the organization.
b. Organization - The Organization, at its option, may terminate any
membership for any infraction of the Bylaws, Rules and/or Regulations of the
Organization or for other good and valid reason, as the Executive Board of the
Organization shall determine. Any such
termination of membership must be approved by the vote of at least 80% of the
total number of Executive Board members in office at the time, at a duly
constituted meeting of the Executive Board.
The notice for such meeting must specify the proposed termination action
to be presented for consideration at the meeting.
Section IV. ANNUAL MEMBERSHIP MEETING
A meeting of the membership
shall be held at the annual state conference at a time and place, within the
State of
Section V. NOTICE OF
MEETING OF MEMBERS
Notice of any annual
meeting of the members of the Organization at the State Conference shall be
given through the newsletter or a special notification not less than twenty-one
(21) days prior to the date of the holding of such meeting.
Section VI. LIABILITY OF MEMBERS
No member of the
Organization shall be personally or otherwise liable for any of the debts,
liabilities and/or obligations of the Organization.
ARTICLE III. BOARD OF DIRECTORS
Section I. GOVERNANCE
The affairs of the
Organization shall be governed by the Board of Directors, who shall be elected
by the members of the Organization or appointed or approved by the Executive
Board. The Board of Directors shall
consist of the President, the President - Elect or Past President, the
Secretary/Treasurer, the Director of Membership,
the Director of Public Policy, the Director of Communications and no more than
two Coordinators per region.
Section II.
ADMINISTRATION - EXECUTIVE BOARD
The property and affairs of
the Organization shall be administered by an Executive Board consisting of the
President, President - Elect or Past President, Secretary/Treasurer, Director
of Membership, Director of
Communication and the Director of Public Policy.
a. President
At the conclusion of the
annual conference and with the confirmation of a majority vote of the general
membership, the President - Elect from the previous year shall become President
for a two-year term. The President shall
be the chief executive officer of the Organization and shall preside over all
meetings, general membership, and Executive Board. The President shall have the power to appoint
committees as necessary, be responsible for the general and active management
of the affairs of the Organization, and see that all orders and resolutions of
the Board are put into effect.
b. President - Elect
The President - Elect shall
be nominated every other year by the Executive Board from among present or past
Board members and shall serve for one year as President - Elect before
beginning the two-year term of office as President. The nomination will require the confirmation
of a majority vote of the general membership.
The President - Elect will assist with membership, annual state conference, resource
development, nominations and awards during the year of office as the President
- Elect. In the event of the President’s
inability to fulfill the responsibilities of the office, the President - Elect
shall perform all the duties of the President as described above
c. Secretary/Treasurer
The Secretary/Treasurer
shall be elected by the membership for a three year term, attend all meetings
of the Board and oversee the preservation of true meeting minutes and the
mailing of copies to each Director along with meeting notifications required by
the Board and/or required by statute, bylaw or resolution. The secretary/treasurer shall be the
custodian of all financial matters, and shall keep, or have kept, in a location
designated by the Executive Board, an accurate account of all moneys of the
Organization, and shall provide, or have provided, to the Executive Board a
written quarterly report, and shall render such other accounts and present such
statements as may be required by the Executive Board.
d. Director of Membership
The Director of Membership shall be elected by the
membership for a three year term. The Director
of Membership shall promote
linkage from the State Organization to the regions, provide direction on membership and marketing, provide
information to the regional coordinators, meet with them at the annual retreat
and state conference, and assist them in the fulfillment of their duties as
designated by the Executive Board.
e. Director of Communications
The Director of Communications shall be elected by the membership for a three-year term and shall attend all meetings of the board. The Director of Communications shall provide oversight and development of the quarterly newsletter by researching articles to include and soliciting articles from experts in the field of teen pregnancy or relevant topics. The Director of Communications shall have oversight of the website and will approve materials to be included on website.
f. Director of Public
Policy
The Director of Public
Policy shall be elected by the membership for a three year term. The Director of Public Policy shall monitor
and advocate for state/federal public policy within the realm of the
Organization's purpose, provide information on legislation to the Executive
Board, the Board of Directors, and the members through the newsletter and the
website.
Section III. REGIONAL COORDINATORS
The Regional Coordinators
shall be elected by the members from within their region and shall serve a
three year term. The Regional
Coordinators shall each represent a
Section IV. ELECTION AND
APPOINTMENT OF THE
BOARD OF DIRECTORS
a. Nominations
The Executive Board will
prepare a slate of candidates to fill vacant Board positions. Officers shall be elected by a simple
majority of the total ballots received from the general membership. Regional Coordinators shall be elected by a
simple majority of the total ballots received from membership in that region.
b. Elections
Elected Directors of the
Board shall be announced at the annual membership meeting of each fiscal period
and will assume their duties at the conclusion of the conference.
c. Vacancies
All vacancies on the Board
of Directors for any cause other than expiration of the term of office may be
filled by a simple majority vote of Executive Board members present and voting
until the next annual meeting, at which time the membership shall elect a new
member of the Board of Directors for a new three year term of office to fill
that position.
Section V. RESPONSIBILITIES
a. Executive Board
The Executive Board shall
establish policy for the Organization, appoint such officers and agents needed
to fill vacancies, establish committees, hire staff, and delegate such
authority to them, as deemed necessary for the transaction of the business of
the Organization. Executive Board
members are expected to participate at the annual conference and in quarterly
meetings of the Executive Board and fulfill the responsibilities of their
position.
b. Regional Coordinators
Regional Coordinators shall
promote the Organization and its objectives in their region, provide regional
updates to the quarterly newsletter, and participate in the annual Board of
Directors Retreat and the annual
statewide conference where regional meetings will be conducted.
Section VI. MEETINGS
All regularly scheduled
Board meetings shall be open to all members in good standing.
a. The
Board of Directors will meet quarterly, which includes the annual retreat and
the annual statewide conference.
b. The
Executive Board shall meet at least quarterly at a time and place to be
determined by the President including the annual retreat and the annual
conference.
Section VII. SPECIAL MEETINGS
Special meeting of the
Executive Board may be called by the President or by written request of three
(3) members of the Executive Board.
Section VIII. QUORUM
A quorum for any meeting of
the Board of Directors or Executive Board shall be 51% of the members. Once a quorum has been established, a simple
majority of those voting will be required to carry any matter, except for the
following: 80% of the Executive Board must be present and voting to adopt the
annual budget, to terminate membership, to remove a member from the Board and
to propose amendments to the Bylaws.
Section IX. CONTRACTS
The Executive Board shall
have power to designate the officers and agents who shall have authority to
execute any instrument on behalf of the Organization.
Section X. FISCAL YEAR
The fiscal year of the
Organization shall commence on the first day of January and end on the
thirty-first day of December of each year, unless otherwise determined by
resolution of the Board of Directors.
Section XI. FISCAL REVIEW
The accounts of this
Organization shall be reviewed each year by a certified accountant.
ARTICLE IV: AMENDMENTS
Section I. AMENDMENTS REQUIRING A VOTE OF THE MEMBERS
Article I and III may only
be amended by two-thirds (2/3) vote of the general membership present and
voting at any regular or called meeting.
Amended 6/3/77, 12/1/78,
2/23/79, 9/7/79, 11/14/80, 6/1/81,
10/20/85, 11/15/87, 11/5/94,
11/14/97, 11/14/98, 4/29/01, 11/22/02, 8/03, 7/05.